Collaborate Portal


No more email ping pong! Everyone works on the same file and see's the same changes.


One place for creation, feedback, reviews & approvals means faster work and fewer mistakes.


Work with internal and external colleagues. No IT or software required.


ISO27001 accredited. GDPR ready. Audit trail shows who made every change.

Real time collaboration

Real time collaboration. No more ‘ping pong’ with track changes. One master document for internal and external teams. Version control and full audit trail.

live edit demo
List of all your site’s and projects
The activity stream shows activity across all your projects
Search Results appear as you type
Add and remove any elements to your dashboard
Press here for real time human help

Work faster with everything in one place

The customisable dashboard is your main entry into Projectfusion. Get an overview of your Projects, activity and upcoming events all in one place.

Protect your files with maximum security.

Secure 150+ document types. You control print and download rights, and can add dynamic watermarks.

Our single tenant option gives you a firebreak – your own firewalls, cpu and disk means much less vulnerable to large attacks.

Host in US, UK or Asia – or self host.

Your data, database, and storage
Fire Break
Another Clients Space

Collaborate safely with internal & external teams

Setup collaboration and deal rooms, each with its own team, terms of use, permissions, brand and audit trail.

We’ve got your back - support there in 15 minutes

Our UK & US support team are on the phone, email and in app chat. If we can’t answer on the spot we always get back to you within 15 minutes.

Simplicity - in pricing and service

We believe in complete transparency, and that means no surprise bills. Choose a per user or all you can eat plan.

No Vendor Lock in

Your data is more than just a drive map. It’s files, comments, versions, discussions, annotations. We run a hardened copy of an open source DMS, so you can move your stuff to your own server at any time – even if its 200 TB.

We’ll even install it for your for a fixed fee if you leave. We also support CMIS and WebDav, so copying large datasets is easy.


Get an overview by person or company and see who’s been looking at documents and for how long.

What you get with ProjectFusion

Key Features


Multiple users can edit word, ppt or excel files at once. You see all changes live.


Every change is automatically versioned. Revert or download old versions at any time.


Our activity stream shows everything that's happened in sites you follow. It shows uploads, comments and changes immediately.


Easily manage rights for users or groups to the file & folder level. Choose roles including no download/print, read-only, review only, collaborate or manage.


With our annual plans you can group content into sites. Each site has it’s own users, and it’s own terms of use, Q&A and collaboration features.


Setup rules and workflows to automatically process documents on upload and make life easier.



Every action is recorded in a tamperproof log file, from comments, to searches and logins. You can even export the report to Excel.


All of our annual clients get their own private cloud with their own firewall and URL.


Choose our encrypted SecureView previewer to allow only on screen viewing for bidders, complete with customisable watermarks, IP addresses, timestamps and usernames.


Everything is encrypted at rest and in transit.


The highest levels of security are applied to our servers including regular 3rd party audits, Intrusion detection, regular nessus scans, regular patching, staff screening (BS7858), server access restrictions and 128 bit SSL encryption on all data transfers.

ISO 27001

We have over 15 years experience of keeping IT teams happy. Our entire supply chain including our support team is ISO27001 accredited.


When you leave, we don’t just delete files, we overwrite them. Twice. All disks and their
magnetic platters are shredded, and reduced to tiny fragments from which data recovery
would be impossible.



No plugins for the sellers. No plugins for the bidders. Projectfusion runs from within your web browser


Full document search with live search results appearing as you type. You can even search
within documents.


Our UK & US support team are on the phone, email and in app chat. If we can’t answer on the spot we always get back to you within 15 minutes.


We provide full one to one training online. We can even help you get started by uploading your files for you.


Easily control access into the data room using our one screen overview. Revoke or change access with just one click.


Just drag and drop files into your browser. If you’ve got thousands of files, we have an app for that.

Get started in as little as 30 minutes.



Are users able to see each other?

No – users are not able to see each other (required for most M&A). All content and activity is anonymous.

What accreditations does Projectfusion have?

Projectfusion is accredited to ISO27001, we take security seriously. Our system has helped facilitate thousands of secure file shares.

The highest levels of security are applied to our servers including regular 3rd party audits, Intrusion detection, regular nessus scans, regular patching, staff screening, server access restrictions and 128bit ssl encryption for all data transfers. All multi deal clients get their own server and firewall.

How easy is it to leave?

At any time your administrators can download files, folders, Q&A, and wiki entries using a WebDAV or CMIS client. Files and folder structures will be maintained and files downloaded in their native format.

We can also arrange for a copy of your data and audit trails to be couriered to you on DVD or encrypted USB drive if you’d prefer us to download the data for you.

Do you have a disaster recovery plan?

All data is backed up daily and protected with military grade encryption. It is then stored in a different data centre. Each data room maintains a recycle bin which administrators can use to restore deleted files. We maintain disaster recovery plans to cover most (we hope all!) eventualities.

Where do you store your data?

All live data is stored and processed in the UK with AES256 encrypted backups being stored in Dublin.

How much data can Projectfusion hold?

We can hold and protect as much data as you need. Just let us know what you need.

How do I get started?

Just get in touch with our friendly team for an online demo, free trial or pricing information. When you’re ready to get started, we can have you up and running in as little as 30 minutes.

Why not use a standard file sharing platform for M&A?

Standard file sharing platforms are intended for simple file sharing. Projectfusion offers complete document control with different permissions for different users. You can change access quickly if the deal terms change, or shut down access immediately if the deal is called off.

How do I access Projectfusion?

You can access Projectfusion through any modern web browser, or by using one of our apps.

How quickly can we switch to Projectfusion?

Projectfusion’s services are hosted in the cloud, we’re ready to go when you are. We can get your service set up in as little as 30 minutes, there are no installations to worry about. Then, depending on how much data you are migrating, your data room can be ready to use from a few hours to a couple of days.

Start Your Free Trial

Try our secure and fully customisable Data Room solution free for 14 days. No commitment and no credit card required.

Simple monthly or annual pricing

Prices start from just £80/month

Learn more →